Please provide official titles and contact information for Key Stakeholders who will be involved in day-to-day reporting?
Who from your team are authorized to provide approvals?
Please list your preferred approval processes?
Are there preferred vendors you would like us to consider in the future?
Are there legal parameters we need to know about?
Are there any current vendor contracts are in effect that may overlap with the upcoming fiscal year?
How many events?
What are the dates of each event?
What are your current event objective, budget & budget rationale?
What are the activation elements:
Audio (rental, purchase)
Lighting (rental, purchase)
Staging (rental, purchase)
Video (TV, LED panels, projection)
Tenting (rental, purchase)
Furniture (rental, purchase)
Carpet (rental, purchase)
Vendor Booth Fabrication
Event and Project Management Responsibilities:
Advance Staff Credentials
Advance On-site Technical and Logistical Needs
Budget Development, Management, and Actualization
Production Rental and Labor Estimates
Quoting & Invoicing
Manage and Execute Logistics:
Staff Ground Transportation
Staff Per Diems
Additional Considerations & Key Insights not asked or listed above?
Please also feel free to email us any information and attachments for consideration and review.
Event Collateral & Assets
Please list all (Company Owned) web and social sites with URL’s along with admin contacts?
Who is your marketing ESP (Email Service Provider)?
How large is your email database and is it segmented?
Do you have authorization to utilize this email list?
Do you have assets for this product or service or will new assets need to be created?
Please list market ready assets if any?
Where are the assets and how are they cataloged?
Do we have access to any creative digital assets, and what is the process or obtaining assets?
Are there plans to develop or refresh any existing assets (i.e. Website, Brochure)?
Please list any other sales and marketing assets we can consider?
Please list any licensing or usage restrictions?
Thank you for submitting the discovery questionnaire! Hope it wasn't too painful!